Executive Assistant

Who We Are:

FoodCorps believes every school should be a healthy school and every child – regardless of race, place, or class – deserves to be well-nourished and ready to learn. In underserved communities across the country, our AmeriCorps leaders teach students about healthy food through hands-on lessons, partner with farmers and food service workers to create nutritious and delicious school meals, and collaborate with communities to ensure a long-term culture of health. Building on this foundation of direct impact, FoodCorps pursues systemic strategies that will benefit all of our nation’s 100,000 schools!

What We’re Looking For:

FoodCorps is looking for a highly organized candidate to provide support to FoodCorps’ Executive Office (includes the CEO, President, Executive Team, the Board of Directors, and Chief of Staff). Reporting to the Chief of Staff, the Executive Assistant will provide critical administrative support to ensure that the organization’s senior leaders are operating with efficiency. Thanks to the capacity you build, our senior leaders can thrive, run especially effective governance and management meetings, and stay on target to meet our bold strategic goals!

This is a full-time position.

Who You Are:

You are passionate about FoodCorps’ mission and have a demonstrated dedication to food justice and educational equity. You thrive on completing administrative projects that enable FoodCorps’ leadership teams to perform at their highest levels. Your superpowers include your outstanding attention to detail, your ability to anticipate needs, and your comfortability in prioritizing multiple contending projects. You possess a “roll-up-your-sleeves” demeanor, have a proactive approach to problem solving, and are skilled at “managing up” to senior leaders. You have strong organization skills, but remain flexible: your experience working with senior leaders and scheduling for individuals and groups allows you to remain forward-thinking as priorities shift and urgent high-stakes projects arise.

Primary Responsibilities:

  • Provide sophisticated calendar management for the Executive Office: Handle scheduling and logistics for regularly occurring meetings; prioritize meeting requests; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Complete a wide range of administrative tasks that facilitate the Executive Office’s ability to effectively lead the organization, including: supporting meeting notes, tracking outcomes and next steps; occasionally assisting with special projects; making travel arrangements, and completing expense and mileage reports.
  • Provide support to the Board of Directors: Arrange and handle all logistics for the comprehensive calendar of Board and Board committee meetings and events: schedule meetings; compile and distribute presentation materials; support regular Board communications, and record meeting minutes.
  • Provide administrative support to the CEO’s fundraising activities: Field requests for CEO activation from fundraising staff and collaborate to prepare the CEO for funder meetings; coordinate fundraising travel planning; maintain the CEO’s fundraising calendar and partner closely with executive assistants of donors to secure and schedule high-value meetings.
  • Support FoodCorps’ internal communications: Support scheduling, logistics, and materials prep for regularly occurring All Staff meetings.

Required Skills and Experience:

  • Shown experience as an executive assistant or other relevant administrative support experience.
  • Superb attention to detail and organizational skills, with the ability to track and complete highly-detailed projects.
  • Skilled project manager; ability to prioritize and navigate multiple work streams at once.
  • Entrepreneurial, with a creative aim to solve problems and identify and fill gaps.
  • Lifelong learner, with a desire to seek and use feedback to build upon your work.
  • Strong Interpersonal skills, comfortable communicating through phone, email, and video chat functions and speaking in front of large and small groups

How to Apply:

Applications will be accepted until our ideal candidate is identified.

Because we prioritize the health of communities and kids, FoodCorps requires COVID-19 vaccination for staff and service members, to the extent permitted by applicable federal, state, and local law. We came to this decision after much discussion and consultation and recognize that some people and partners might have to make tough decisions because of it. More information about this requirement and the exemption process to apply for a legally-required exception to the vaccination requirement will be provided during onboarding, should you receive a job offer from FoodCorps.

FoodCorps pays salaries that are competitive with nonprofits of our budget size and geographic location and offers generous vacation and medical benefits, 401(k) matching, professional development funds, and a sabbatical policy. This position has a salary range beginning at $50,000 -$60,000. This position has the option of being fully remote or being based in one of FoodCorps’ national or state offices.

People of color, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply. FoodCorps is committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities. FoodCorps is an equal opportunity employer and does not discriminate in its employment decisions. FoodCorps provides reasonable accommodations to applicants and employees as required by law.

Applicants with disabilities may request reasonable accommodation at any point in the employment process.