Organizational Health Administrative Coordinator

Portland, OR

Who We Are:

FoodCorps partners with schools and communities to nourish kids’ health, education, and sense of belonging so that every child, in every school, experiences the joy and power of food. Our AmeriCorps members serve alongside educators and school nutrition leaders to provide kids with nourishing meals, food education, and culturally affirming experiences with food that celebrate and nurture the whole child. Building on this direct service, FoodCorps advocates for policy change, grows networks, and develops leaders in service of every kid’s health and wellbeing. Our goal is that by 2030, every child will have access to food education and nourishing food in school!

What We’re Looking For:

Reporting to the HR Director, the Organizational Health Administrative Coordinator will be responsible for providing critical support to the HR, Talent, and Finance teams. The coordinator will support annual service member onboarding and offboarding, timekeeping, and will guarantee adherence with relevant federal, state, and local laws and AmeriCorps regulations. In addition to these daily duties, the Coordinator will collaborate with the HR People Partners to improve the service member and staff experience. The Coordinator will work closely with the Talent team to schedule interviews, screen candidates, and support staff recruitment efforts. The Coordinator will provide support to the Finance team by scanning mail, processing checks, responding to requests and setting up new vendor accounts.

This is a full-time, remote position based in Portland, OR. Occasional travel for department meetings is required.

Who You Are:

You are highly organized and efficient, with previous experience in project management support roles. You have a keen eye for detail and a curiosity for creative problem-solving. You have strong written and verbal communication skills and can share information in a clear and detailed manner to a wide variety of audiences. You are willing to ask pertinent questions in support of approaching your work. You are adept at interacting with individuals from backgrounds different from your own, and want to be an integral part of a collaborative team. You are dedicated to creating inclusive environments and accessible workflows. You are a proactive administrator who can respond quickly to support your team and communicate issues as they arise.

Responsibilities:

  • Coordinate the service member onboarding process, including AmeriCorps eligibility and background check processes, service member offer letters and contracts, payroll set up, direct deposit enrollment, benefits processing and account set up
  • Coordinate the service member and staff exit process in a timely and compliant fashion, including providing exit information, processing termination of benefits and closing accounts
  • Provide consistent, reliable information to service members and staff regarding HR requirements and policies
  • Maintain compliant service member and staff files, ensuring readiness for federal audit
  • Support talent recruitment through scheduling phone screenings and panel interviews for staff candidates, posting job openings with support from the Sr. Manager of Staff Recruitment, and updating applicant/candidate movement in an applicant tracking system
  • Submit state and federal government paperwork, including tax set up and various charitable giving registrations, in conjunction with the HR & Operations team
  • Assist with the review of accounts payable (expense reports, invoices) and receivable transactions (service site fees)
  • Support finance through creating new and updating existing Concur/Intacct accounts and setting up new vendor accounts; managing mail and remote Deposits; assist with handling mail, scanning mail, and post on gift processing; and preparing supporting documentations for monthly close and audit
  • Follow up with on financial inquiries/matters with staff and vendors

Measures of Success

By the end of the first year, the Organizational Health Administrative Coordinator will have:

  • Managed the hr@foodcorps.org inbox and financial customer service requests, and responded to messages within 24-48 business hours.
  • Supported the goal of reaching 100% Service Member enrollment per AmeriCorps guidelines
  • Supported the Talent team in maintaining a 90-day time to hire standard
  • Filed all vital paperwork for 100% compliance with state tax, unemployment, and charitable giving registration requirements
  • Completed the annual AmeriCorps criminal history check training
  • Ensured integrity and accuracy of invoices and expense reports and logging checks on the deposit schedule with 100% accuracy
  • Scanned mail and processed checks weekly

Thriving with FoodCorps

In addition to generous medical benefits and an annual $3000 401(k) matching, FoodCorps provides:

Time away

Social justice work is both vital and demanding. FoodCorps recognizes this and provides ample time to recharge, including:

  • half-day Fridays
  • 4 weeks of accrued time off
  • 12 federal holidays (AND your birthday!)
  • 2 week winter break
  • a sabbatical policy

Family Planning

As an organization that supports youth development, our family policies need to match our values. To that end, we offer:

  • 16 weeks paid parental leave
  • Up to $7500 in financial support towards adoption fees, surrogacy expenses, contraceptive services, and travel for abortion services

Ongoing Support and Professional Development

At FoodCorps, we want our people to work in the way that works best for them. We provide:

  • $850 annual home office funds
  • Internet bill reimbursement
  • $500 annual professional development funds

How to Apply:

To be considered, submit your résumé & cover letter through our hiring site at http://foodcorps.hiringthing.com/.

This position is a coordinator-level role with a starting salary range between $46,000 - $50,000.

Because we prioritize the health of communities and kids, FoodCorps requires COVID-19 vaccination for staff and service members, to the extent permitted by applicable federal, state, and local law. More information about this requirement and the exemption process to apply for a legally-required exception to the vaccination requirement will be provided during onboarding, should you receive a job offer from FoodCorps.

People of color, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply. FoodCorps is committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities. FoodCorps is an equal opportunity employer and does not discriminate in its employment decisions. FoodCorps provides reasonable accommodation to applicants and employees as required by law.

Applicants with disabilities may request reasonable accommodation at any point in the employment process.